There
are many options, such as whether to develop a human resource management system with a scratch or to
purchase packages and tools.
Even
if you decide to introduce a human resource management system, many
people may have stopped because they do not know how to choose.
Here
are some points to consider when selecting a human resource
management system.
Clarify
the purpose of the introduction
First,
clarify the purpose of introducing the system.
Let's
clarify what kind of work you want to make more efficient and what
kind of issues you have now.
If
the purpose is not clear in the first stage, it is easy to happen
that it will not be used even if it is introduced.
Depending
on the purpose, the necessary functions and the cost to use are
determined, so let's clarify this before looking for a specific
system.
Cost
and support system
Cost
is also an important factor in introducing a human resource
management system. It can be roughly divided into the following two
fee systems.
- Initial cost 0 yen + fixed monthly fee or unit price per person x number of people
- First time package or license payment in one lump + maintenance fee
The
former is easy to choose regardless of the size of the company
because of the low hurdles to implement. On the other hand, the
latter is expensive for large companies because of the high initial
costs.
The
support system is as important as the implementation cost. Let's
check the following four.
Is
there a dedicated support staff immediately after the introduction?
Is
there an immediate software update due to the revision of laws such
as the tax system?
Is
the data backup system perfect?
Is
speedy support in case of computer trouble?
Security
The
data contained in the human resource management system is a huge
amount of personal information.
Needless
to say, the system must have strong security that prevents such data
from leaking outside.
Therefore,
one of the important factors is whether there is a mechanism that can
prevent external hacking and unauthorized access.
Let's
make sure of how the security is secured and how the data is
retained.
Operability
Isn't
operability the most important thing for practitioners?
Is
the screen configuration easy to understand?
Can
it be operated intuitively
Is
there a wide range of customization?
Is
the image as it is output?
Is
the form easy to read?
Whether
it is a system that fits the actual business or the feeling of the person in charge, etc., greatly affects the
effectiveness of operational efficiency.
To
check the operability, ask for a trial version or a demonstration,
and check the details as much as possible.
It's
up to the person to decide how to use the system
Managing
human resource data centrally by introducing a human resource management system is the first step in improving operational
efficiency and utilizing human resources. However, the most important
thing is how to make the most of it.
After
clarifying how the data obtained from the system will be used and
what direction the company should aim for, it can be said that data
analysis and utilization will come alive.